DBS Checks (Formerly CRB)

DBS Umbrella Disclosure Service OPERATES FROM 9.00am TO 2.00pmCRB Application



Caring Hands Charity has been registered with the Disclosure and Barring Service (formerly the CRB) as an umbrella body since 2004.

As an umbrella organisation we comply with the DBS Code of Practise .  Under the provisions of the Code and our Data Protection policy, sensitive personal information is handled and stored appropriately and kept only as long as is necessary.

We can offer a same day application service to any eligible person requiring a DBS check. Forms are available on site, and countersignatories are on hand to help complete the form and verify your personal documents. DBS Certificates are provided by the Disclosure and Barring Service organisation - an executive agency of the Home Office.

Registration (free of charge)

If your organisation wishes to use our DBS service please register with us by completing this Registration Form .

Who can ask for a DBS check

Only employers and licensing bodies can request a DBS check. Self-employed and similar can’t complete a criminal records check on themselves. Instead, they can request a basic disclosure from Disclosure Scotland (you don’t have to be from Scotland to do this).


Your organisation is responsible for ensuring that the specific position is eligible for a DBS check before submiting to Caring Hands Charity for countersigning.


This DBS tool will help you to find out if you can apply for a DBS check.


Levels of criminal record check available
  • Standard checks are only available for certain occupations and for entry into identified professions as specified in the Exceptions Order to the Rehabilitation of Offenders Act (ROA) 1974*.  Standard Disclosures show current and spent convictions, cautions, reprimands and warnings held on the Police National Computer.
  • Enhanced checks – To be eligible for an enhanced level DBS certificate, the position must be included in both the ROA Exceptions Order and in the Police Act 1997* (Criminal Records) regulations.
  • Enhanced checks with children’s and/or adults’ barred list check(s) are for posts involved in regulated activities** with adults and/or children.  To be eligible to request this check, the position must be eligible for an enhanced level DBS certificate as above and be specifically included in the Police Act 1997* (Criminal Records) regulations as able to check the appropriate barred list(s).

*  You can access the various Police Act 1997 (Criminal Records) regulations by searching for them on www.legislation.gov.uk .

**  For a definition of 'regulated activities' please visit DBS website .

Charges for DBS applications

Please note the administration fee is non-refundable.

  • Charge for Voluntary Position (standard or enhanced) £5.00 administration fee
  • Charge for a Standard Disclosure for Employed Position £36.00 (including £10.00 administration fee)
  • Charge for an Enhanced Disclosure for Employed Position £54.00 (including £10.00 administration fee)
Application Forms

We will provide the original DBS application forms.

Individuals who are eligible can collect and complete their own application forms directly from our office.  

Organisations can arrange to collect the application forms directly from our office for their staff/volunteers to complete. DBS application forms can be supplied to your organisation on request.

For further information and assistance please contact us .

Our Policy
  • Only original documents will be accepted to verify an applicant's identity.
  • Copies of the identification documents will only be accepted if they have been signed by a verifier .
  • We can accept completed DBS application forms by post if the organisation has adhered to all of the verifiers guide .
  • No copies of DBS application forms will be accepted.
  • Please do not send any original document to us by post.
  • Caring Hands Charity does not accept responsibility for any damaged or lost documents/payments received by post.
  •  Where an organisation has a designated verifier, we need to have their details.
  • Payment must be received at the time of application (or in advance) in order for us to complete the process.


Application Process

We can process DBS application forms if an applicant or their representative is able to attend our office in person.

Please view the guide for applicants to help you complete the DBS application form.

To verify your identity you need to bring at least three original valid documents . These documents must separately verify your identity and place of residence.

All documents should be original.  Copies will be accepted only if they have been signed by a verifier .

To complete the verification process quickly, we suggest the applicant provides all of the following documents:

  1. Passport (any current and valid passport);
  2. Valid current driving licence (full or provisional) – UK, Isle of Man, Channel Islands and EU;
  3. A document with National Insurance number included on it (e.g. payslip, NI letter, P45, P60 etc.);
  4. A recent official document showing your current address (e.g. utility bill, financial statement etc.);
  5. If the applicant does not have a valid passport or driving licence they should follow DBS guidance using the list of groups 1, 2a and 2b documents.

Please contact us for any assistance and advice.

More detailed DBS Disclosure information is available by visiting the www.gov.uk website.

You can find more DBS legislation links on our website .

For further information please contact us by telephone, in person or by email.

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